Financial Aid Rights & Responsibilities


As a recipient of financial aid, you are responsible for:

  1. Completing and submitting application materials to the appropriate agencies within required or recommended time frames. All students in a degree or certificate program should complete the Free Application for Federal Student Aid (“FAFSA”) for the following school year any time after midnight on January 1st of the preceding year. Families can use “estimated” tax information to complete the FAFSA form. However, you should return and update the FAFSA once you submit your final return to the Internal Revenue Service (IRS).
  2. Reading all materials sent to you from the Financial Aid Office and other agencies awarding you aid. Read, understand, and keep copies of all forms you sign. Your KVCC e-mail account is the official means of communication, so you should check your e-mail account often for announcements.
  3. Knowing and complying with the rules governing the aid you receive. These rules include but are not limited to:
  1. Providing additional documentation, federal tax transcripts and any additional information, if required. See Applying for Financial Aid.
  2. Complying with the provisions of any promissory note and all other agreements you sign.
  3. Completing the registration process each semester by the end of the drop/add period in order to ensure availability of all student aid funds you have been awarded.Note: Some aid programs are limited and may be subject to cancellation if your registration process is not completed by the end of the drop/add period. 
  4. Using student financial aid proceeds solely for direct educational costs and related living expenses.
  5. Knowing the financial implications that dropping a course or withdrawing from KVCC will have on your student financial aid. Always check with the financial aid office before dropping or withdrawing from a course.
  6. Making Satisfactory Academic Progress towards completing their degree program in a timely manner. You must meet these minimum requirements in order to participate in the federal aid programs. KVCC offers a number of resources (Marden Center for Student Success, TRIO Project) to help you succeed academically and we expect that you will fully utilize them.
  7. Understanding that student financial aid recipients who complete a semester receiving all F-grades as a result of non-attendance will have their aid adjusted according to federal regulations and may be required to repay part or all of the federal/state student aid funds received.Students receiving all F-grades who have borrowed under the Federal Stafford loan program will be required to complete a Federal Stafford Loan Exit Interview.
  8. Reporting private sources of student financial aid to Financial Aid Office.  Please submit a copy of your outside scholarship award letter to the Financial Aid Office.
  9. Keeping your local and permanent addresses current with the Registrar’s Office and the Financial Aid Office.


As a recipient of financial aid, you have the right to:

  1. Know the correct procedures for applying for student financial aid, your cost of attendance, and the types of aid available.
  2. Know how financial need is determined, what the criteria are for awarding aid, how academic progress is determined, and what you have to do to continue receiving aid.
  3. Know the type and amount of assistance you will receive, how much of your need has been met, and how and when you will receive your aid funds.
  4. View the contents of your student financial aid file, in accordance with the Family Educational Rights and Privacy Act.
  5. Know the conditions of any loan you accept.
  6. Know the terms, conditions, and pay rate for any student job you accept under the Federal Work Study Program.
  7. Appeal any decision with the Financial Aid Office in regard to your application. Appeals must be filed no later than 10 days after the original notification that you have been denied aid.
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