KENNEBEC VALLEY COMMUNITY COLLEGE

FINANCIAL AID OFFICE

OUTSIDE RESOURCES POLICY                                                                                EFFECTIVE: 07/02

            To coordinate total financial aid received from all sources, Kennebec Valley Community College (KVCC) requires all applicants to notify the Financial Aid Office, IN WRITING, of all types and amounts of financial aid they will receive from outside sources. 

            Financial aid from outside sources includes all assistance (grants, loans, scholarships, direct payments, reimbursements, stipends), not provided by KVCC, that is intended to cover some part of the institutional or non-institutional cost of education for a student.  Examples include, but are not limited to: awards from high schools, foundations, employers, medical institutions and organizations (i.e., Elks, Rotary, Ira Cobb, etc.); assistance from agencies (i.e., ASPIRE, Career Center, Workforce Development, TRA, TAA, Vocational Rehabilitation, Veterans Administration, etc.)

            To collect and track outside resources, copies of all award/scholarship notices students give to other campus offices are forwarded to the Financial Aid Office.  Outside resource information is also collected on the KVCC Financial Aid Supplemental Information sheet, and a reminder of the requirement to report the "outside help" is issued in the "Student Certification" that is provided with the student financial aid award letter.

            The Financial Aid Office includes any outside assistance the applicant reasonably anticipates receiving when packaging Title IV funds for eligible applicants.

            The Finance and Financial Aid Offices reconcile reports of student outside assistance periodically. Any discrepancies are resolved between the two offices.