Applying for Financial Aid

Applying for Financial Aid

 

Step 1 

Go to the Department of Education Website and request a PIN number.

If you already have one, but have misplaced it, select “request a duplicate PIN.”  If you are requesting a duplicate, it will ask you to answer a challenge question that you have previously selected and answered.  For example, you might have selected “What hospital were you born in?”  To get a duplicate PIN, you must answer the challenge question exactly as you answered it the first time. Save your PIN number in a secure place. You will use it every year you are enrolled.

Step 2

Go to the FAFSA Website, and have information (even if estimated) in front of you on your income for the tax year specified on the FAFSA. Fill out the FAFSA. In step 6, put in KVCC’s school code, 009826.

For more detailed instructions on filling out the FAFSA, please see

Filling out the FAFSA”

Step 3

When the Financial Aid Office receives the processed FAFSA, we will check to see if you have been accepted into a degree/certificate program, and if so, we will send you a letter or e-mail with a KVCC Financial Aid Information Form to fill out.

Step 4

You may be selected for a process called “verification,” in which case the Financial Aid Office must verify some of the FAFSA information submitted by you (and your parent, if you are a dependent student). There are five different verification types. See Dependent Verification Form V1Dependent Verification Form V3, Dependent Verification Form V4Dependent Verification Form V5 or Dependent Verification Form V6;  or Independent Verification Form V1, Independent Verification Form V3, Independent Verification Form V4Independent Verification Form V5 or Independent Verification Form V6.  If you have been selected for verification, the letter or e-mail we send you after you have been admitted and submitted your FAFSA will tell you which verification form you need to fill out.  If you have been selected for verification and you have used the IRS data retrieval option and have made no further changes to your FAFSA, you will not need to request a federal income tax transcript. In addition to the link to directions for the IRS data retrieval option just shown, you can also go to the FAME IRS Data Retrieval Information Page for further information.  If you did not or cannot use IRS data retrieval, then you WILL need to request a federal income tax return transcript for yourself (and your parent, if applicable). You can request a tax transcript by making an online request at the IRS website (if  you filed your taxes at least two weeks previously, you can receive a downloaded PDF copy immediately) by calling 1-800-908-9946. 

  •  If you did not file taxes, then on the KVCC Financial Aid Information Form, just write in what income you received for the tax year. You may be asked to fill out an additional "low income" form.  If you are selected for verification and are receiving food stamps, you will have to provide documentation.
  • If you and/or your parent selected “will file” on the question concerning whether you have filed your federal tax form, KVCC will not award you until you have updated the income/assets information on your FAFSA after you have filed your taxes.

Step 5

When all documentation is received, we will process the files in the order of completion. We will compare the data, make corrections if necessary, award you, and send you two copies of your award letter—one is for you to keep, the other is for you to fill out, sign, and return to the Financial Aid Office. You must also fill out the Financial Aid Authorization Form enclosed with your award letter.  If you are interested in loans, be sure to check off “yes” to that question on the KVCC Financial Aid Information Form. 

Step 6 (For students with Direct Loans)

On page 2 of the award letter there will be directions for completing a loan entrance interview if you are required to do so, and for filling out a Master Promissory Note if you are required to do so (if you are not, then there will be no directions on the award letter).  Please read your award letter carefully, follow the instructions, and fill out whatever is required, because your loan will not disburse until you have done so.

  • Default Management Program

KVCC reserves the right, as granted by the U.S. Department of Education, to refuse to certify a student’s Stafford loan or to certify the loan for an amount less than the established federal limits.  In that instance, KVCC must document the reason and provide that written explanation to the student.  KVCC’s decision is final and cannot be appealed to the Department of Education.